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It is probably safe to say that most of the world uses Outlook. As Windows Mobilers, we use it on our handhelds as well. So, what happens on the desktop usually carries over to the handset. Accordingly, I would like to tell you about an application that I recently discovered that I think will make your life easie It’s called SimplyFile.

SimplyFile has the ability to direct messages to the proper category file in one click. It’s much faster than dragging and dropping, and way faster than setting up rules. I never did like the rules route because it requires that you check each folder for new mail, and if you have a lot of folders forgetaboutit.

Over time, I’m sure that most of us start developing a huge hierarchy of folders congratulating ourselves on getting organized. But things tend to pile up, and it gets to be a chore putting every message in its proper place. Enter SimplyFile to save the day.

Basically, SimplyFile is a trainable filing clerk. The more you use it the smarter it gets. All you have to do is click on an email, and it intuitively sends it to the proper folder. If it guesses incorrectly, there is a drop down box containing all your folders, and you can just click on the right one. This is how you train it. Next time it will probably guess the right destination.

But, SimplyFile does much more than stuff incoming mail into the right pigeon holes. Have you ever wished you could get all your emails together in one place, both ingoing and outgoing for a particular category? SimplyFile will do that for you without having to go to the Sent folder to drag them over, a laborious task that I reckon few of us bother with.

It will convert messages into Tasks and Appointments with a single click. It will transform HTML into text.

SimplyFile has a small footprint at only 495 KB. It will not force you to change the way you do email; it stays in the background unobtrusively until you call on its powers. It doesn’t slow Outlook down, and it doesn’t require setting up complex rules. It just works.

However, it does have a strange propensity to disappear from the Outlook toolbar and will not reappear until you close and reopen Outlook. There seems to be no explanation for this strange behavior.

SimplyFile works on Windows 2000, XP, and Vista with Outlook 2000 SP3, 2002 SP3, 2007 SP1; it does not work with Outlook Express.

I am pleased to give SimplyFile a very high recommendation. I consider myself lucky to have discovered it, and I think you will too. Now, life without SimplyFile would be like trading in a Ferrari for a horse and buggy.

Tim Hillebrand (105 Posts) - Website | Twitter | Facebook