Brian3

I am using Outlook for calendar, tasks and messages.

In order to save using ever increasing amount of memory I want to delete old appointments on my iPAQ but leave them on my pc as a permanent record as I no longer keep a paper diary.

In ActiveSync I used Calendar - settings - "Synchronise only 0 weeks of past and all future"

However, if I delete iPAQ appointments from 2 months ago they are still dleeted on my pc.

I tried using "Synch only 1 week past and all future" - no difference.

I need 2 way synch as I update calendar on iPAQ when out of the office but use the pc version for convenience when in the office.

How do I make the ActiveSynch setting work or is there another way of achieving same effect?

Thanks for any clues.

rob1303

I will try and help below - but as long as the appointments don't have notes etc then they are unlikely to be taking up much room I also find it useful to have past appointments on my iPaq I as frequently want to check when past discussions occurred (ie it acts as my past diary as well my future diary).

I am also assuming that the appointments you are trying to delete are not recurring appointments - as even with your settings ALL occurrances of recurring appointments will remain.

What I would do is (make a back-up of you desktop Appointments first - I have never tried what I am going to suggest so just in case - to do this in Desktop Outlook got to File>Import and Export>Export>Export to a file> choose .pst and export your appointments).

In AS change it to PC overwrites the device and also sync 1 past week and all future. Then on your device delete all past appointments. Then sync.

Does that work?

If not. Change the settings in AS to Sync all items (leave the 1 past week and all future the same). In desktop Outlook delete all past appoinmtments (don't worry as 1) they will be in your deleted items folder and 2) you have the back-up). Now sync.

Does that delete the items from your iPaq? if not - now delete them from your iPaq. resync. They should now be gone.

Go to the deleted items in Outlook and recover the appointments deleted - they should not sync back to your ipaq.

Long winded I know - but I tried to do it on an easiest option first basis.

__________________
Regards

Rob